Frequently asked questions (FAQ)
All information on the Distance Learning Programmes are available at the University of Nicosia website: https://www.unic.ac.cy/distance-learning-degrees/
Distance Learning courses can be attended through a web-based platform (Moodle) that you have access to when you have formally enrolled in the programme. Through this platform, you have access to the material of the chosen courses for the corresponding semester.
Each course consists of lectures, assignments and final written examinations. Lectures and assignments are delivered through the online platform, while the final written examinations require the students’ physical presence.
In each course, there is the corresponding online “Forum”, in which you can communicate with both the lecturer and your fellow students. You can also communicate directly with your lecturer, whose contact information is permanently posted on the platform.
Every programme also has an “Announcement Forum”, in which announcements on important academic and administrative issues are posted throughout each semester.
New applications for Distance Learning Undergraduate and Postgraduate programmes are accepted for the Fall Semester, which commences in October, and for the Spring Semester, which begins in February. Applications can be sent throughout the year, and you can choose the semester you wish to join by marking it on the admission application in a specific field.
The application form for admission and the necessary supporting documents can be sent electronically to [email protected] or by post. You may also apply online following the link https://www.unic.ac.cy/apply/.
The admission criteria for Distance Learning Programmes can be found on the University of Nicosia website: https://www.unic.ac.cy/distance-learning-degrees/
Once you arrange the down payment for the new semester, three more monthly instalments will have to be paid. The amount of monthly instalments is determined according to the number of courses you choose.
The down payment for Master’s programmes is 400 euros, while for the Bachelor’s it is 500 euros.
The monthly instalments appear in “Student Intranet” in “Instalments”. All your account transactions (charges/credits) are also shown in the “Student Intranet” in “Statement of Account”.
Payment Method Information is sent along with your acceptance message to the Distance Learning Programmes. You can also find the information electronically at: https://www.unic.ac.cy/admission-requirements/financial-information/payment-options/
If the full amount of the tuition fees for the semester or for the programme is prepaid (before the end of the Add/Drop period), you will receive a 4% reduction in the corresponding tuition fees.
The courses can be selected electronically via “Student Intranet” software by selecting “Online Pre-registration”. After you confirm your personal data, you proceed to select the courses for the current semester. The courses offered have the option “Add” next to them and you should select the first available section. Courses that do not show the option “Add” next to them are not offered in the current semester and you cannot choose them.
Α.) Student Intranet is more compatible with “Internet Explorer”, while the “Moodle” platform is more compatible with “Google Chrome”. You may encounter problems in attempting to enter the course pre-registration system from another browser (“Google Chrome”, “Mozilla Firefox”, etc.), and therefore we recommend you try to enter the “Student Intranet” through the browser of “Internet Explorer”.
Β.) If this does not help, then we recommend you to enable pop-up windows by selecting the relevant link in the message you receive for the online pre-registration, which has instructions on how pop-ups are enabled.
Access to the online pre-registration system is not interrupted when there are financial debts, and you can proceed normally. However, financial debts result in the student losing access to the “Moodle” platform and to the final grades in the “Student Intranet” in “My Grade Report”. To be able to officially register in the courses of a new semester and to be able to access the “Moodle” platform, you must settle all financial debts of the previous semester and pay the down payment for the new semester (400 euros for Postgraduate programmes and 500 euros for Undergraduate programmes).
When you choose courses, Academic Advisors check your choices. You will receive an email confirming the course choices before the start of the new semester. In the event that a mistake is made in your course choices or if there is any problem with the course pre-registration, the Academic Advisors will contact you directly to make the necessary corrections. We recommend that you carefully review the instructions sent to you and consult your Academic Path through your “Student Intranet” to avoid selecting the wrong courses.
This is because your registration for the current semester is not finalized. In order for you to complete the official registration of the courses that are selected, you will have to pay the down payment for the semester, and the Academic Advisors must approve the courses you have added.
Any changes to the course selection should be made within the Add/Drop period, by the end of the second week of the semester at the latest. If you wish to withdraw from any course(s) you have to inform the Academic Advisors to withdraw from the course and fill in a “Withdrawal” form. Apart from tuition, all other fees (i.e. Application fee) are not refundable. Cancellation of tuition (refund) will be based on the following schedule:
|(Tuition fees Return)||Tuition fees Charge|
|Before the beginning of the course||100%||0%|
|First week of the semester||80%||20%|
|Second week of the semester||70%||30%|
|Third week of the semester||50%||50%|
|Fourth week of the semester||25%||75%|
|After the fourth week of the semester||0%||100%|
For newly enrolled students, after the Academic Advisors approve the courses, they will receive a Permanent Student Identity Number (U … N …), which is then used for entering the “Student Intranet” and “Moodle” platform. The reference number (A … N …) expires.
You may temporarily interrupt your studies for one or more semesters, provided that your total attendance (including interruption) does not exceed the maximum duration of the programme.
Your participation in face-to-face meetings is not compulsory. The live face-to-face meetings are held simultaneously through a teleconference system (WebEx – video conferencing facility). You are informed in advance about these meetings and you are provided with relevant instructions. These teleconferences are also recorded and posted on the “Moodle” platform, so you can watch them throughout the semester.
You may request a confirmation letter of study by sending an e-mail to [email protected] stating the type of the confirmation letter as well as the semester for which the confirmation letter is required. Confirmation letters are issued only for semesters you have already completed or for the current semester.
On the “Moodle” platform, the Academic Advisors’ details are permanently posted. You can communicate with the Academic Advisors about any matter regarding your studies as well as for general enquiries. Alternatively, you can contact the Distance Learning Unit at [email protected] or tel. +357 22842020. On the “Moodle” platform, the contact details of the IT Department and the Library are also permanently posted.
For any questions/clarifications/comments regarding the courses, you should contact your lecturers. You can contact your lecturer through email and through the “Moodle” platform. Through the “Moodle” platform, you can contact your lecturer using the “Course Forum”, which is a public course forum. You can discuss any aspect of the course and share any questions or concerns about the course content in the “Course Forum”. Alternatively, you can add a new discussion topic to ask a public question to your lecturer and classmates. You can also contact your lecturers directly by sending them a message through the “Moodle” platform. The lecturer’s contact information is on the “Moodle” platform.
Every course has a Required Textbook, which students should obtain. In some cases, the Required Textbooks might be available through the UNIC Library.
If you forget your password for the “Student Intranet”, you may choose the link “Forgot My Password” displayed when selecting “Login”. If you cannot find your “Student Intranet” code through this process or from the original email sent to you through your registration to the Distance Learning Programme, you can contact the Distance Learning Unit at [email protected].
If you cannot find your code for the “Moodle” platform from the original email that you received, you can choose “Forgot my Password”, which will generate an automated email with a link through which you can activate your code. Alternatively, you can contact the Distance Learning Unit at [email protected]
Student ID cards are delivered to examination centres.
New students: An announcement will be posted on the “Moodle” platform, to which new students should upload an appropriate photo of themselves to their profile on the platform. Relevant instructions will be attached in the announcement.
Current students: Students who for any reason have not received their Student ID card at the examination centre need to check when the next announcement is posted that the photo they uploaded for their Student ID card is appropriate and perhaps replace it. Relevant instructions will be attached to the announcement.
According to the University regulations, your participation in the final exams is mandatory. In the exceptional case that a student cannot take part in a final exam, he/she will have to inform the lecturer before the final examination and submit a relevant certificate.If the student had submitted the course assignments normally, and the lecturer considers the absence is justified, the lecturer can give a “Deferred” (DE) or “Incomplete” (I) grade, and the student will be able to attend the final exam of the course during the next exam period, following the allocation of the “Deferred” (DE) or “Incomplete” (I) grade.
The relevant make-up exam fee is €35, which is automatically charged.
If you fail a course (grade F), you can either repeat the course from the beginning, by selecting it again, or take the exam during the Second Examination period. The option to take the exam in the Second Examination period depends on the student’s total grade in the course until that point.You are allowed to attend the Second Examination of the course you have failed during the following semester’s examination period.
You can only take a second exam once. If you fail the second examination, you will have to repeat the course, the fees of which will cost 50% of the regular price.
The examination will cover the entire course curriculum.
Examination Fee: €65 per course/examination
Grade: The first total grade of F will have a weight of 30% and the exam grade on the second exam will have a weight of 70% in the final grade of the course.
You should also know the final numerical grade of each course so that you can decide:
- Whether you have chances to pass the second exam;*
- What is the maximum final grade you can achieve;
- What is the minimum grade you need to get in the second exam in order to pass the course* If your first total grade in the course is very low (e.g. 20/100), and there is no chance you can successfully complete the course by taking the second examination, then you will have to repeat the entire course (activities, assignments, final examination) by selecting it again and paying for the corresponding cost, minus 50%.
Final grades are shown in the “Student Intranet” in “My Grade Report”, provided that the tuition fees for the semester have been paid. By clicking on the final grade, you can see the detailed grades for participation, assignments and the final exam.
At the examination centres, you have the opportunity to receive a confirmation letter of participation in the final examination for any course in which you are being examined each semester.
In your last semester, you have to apply for graduation through the “Student Intranet” in “Application for Graduation” and pay the graduation fee (60 euros) for the issuance and shipping of the diploma.
After you have completed the graduation application, you receive an e-mail message informing you whether you meet the graduation criteria or not. The academic documents are issued approximately 10-12 weeks after the end of each examination period. Diplomas and supporting documents (Diploma Supplement, Transcript) are sent to you via courier. For students from Greece, an envelope with the above documents is sent to DOATAP in Greece (if recognition for DOATAP is required) upon request of the student.In order to receive your degree, you have to settle all outstanding financial issues and submit attested copies of your first Academic Documents (Degree, Transcript or Apolytirion) to the Distance Learning Unit. This process can be done either by post, before the academic degrees are issued, or by submitting them to a DL Officer at the examination centers.
Once your final grades have been posted and you are informed that you have successfully completed the programme, you may submit your application to DOATAP. The list of supporting documents you must submit can be found on the DOATAP website www.doatap.gr .
The university sends the necessary documents (copy of the Degree, Transcript, Diploma Supplement and DOATAP questionnaire) to DOATAP in Greece to complete your application upon your request.
According to a relevant DOATAP announcement, if you have transferred credits from previous studies and wish to receive recognition from DOATAP in Greece, you should apply to the Cyprus Council of Recognition of Higher Education Qualifications (KY.S.A.T.S) for recognition of your previous studies.
Ιf you request it, the university can help with the application procedure at KY.SA.T.S. For more details, you can refer to the Distance Learning Unit.
Participation in the graduation ceremony is not compulsory. After the final grades are announced, the necessary academic checks are conducted and the issuing process is completed, the degrees and other academic documents are sent via courier to you and upon request to DOATAP in Greece (for students from Greece) regardless of whether you participated in the graduation ceremony.
The University of Nicosia takes all necessary measures to facilitate students who require special treatment during both their studies and their final examinations. Students experiencing either physical or learning disabilities should fill in the relevant field in the application form and send the following documents when they complete and submit their application:
- An official and original attested document from a doctor explaining the disability/problem faced by the student as well as the proposed way or special facility that the University of Nicosia should offer.