The Processing of Personal Data (Protection of Individuals) Law 2001
According to the University’s internal regulations students have the right to review, inspect, and challenge the accuracy of information kept in a cumulative file by the institution, unless the student waives this right. The regulations also ensure that records cannot be released in other than emergency situations, without written consent of the student, except in the following situations:
- To appropriate school officials and faculty, under the supervision of the Registrar or Senior Registration Officer;
- To potential employees or colleges and universities, which the student intends to transfer, upon condition that the student is notified of the transfer, receives a copy of the record if desired, and has an opportunity for a hearing to challenge the content of the record;
- Student Records: To authorised representatives of the legitimate government agencies in Cyprus;
- To a student’s financial sponsor;
- Where the information is classified as directory information. The following categories of information have been designated by the University as directory information: student’s name, address, telephone listing, major programme of study, dates of attendance, degrees and awards received, the most recent educational institution attended by the student, enrolment status (full or part-time), place and date of birth, date of admission, date of graduation, whether or not currently enrolled, classification (freshman, etc.) and whether the student has participated in officially recognized activities and sports sponsored by the University.
Personal data are normally collected during admissions, updated by students during enrolment and added to by staff during the academic year. After graduation some data are passed to the Alumni Office for approved purposes and then the records are retained or disposed of in line with the University’s policy.
Students have a responsibility to check the accuracy of the data and inform the University immediately of any errors or omissions.